Policies & Procedures

Registration

Register with America by Bicycle using one of our three options.

1. Register online.

2. Download America by Bicycle’s Registration & Waiver Form and mail it in with a $250 tour deposit.

3. Clip, fill out, and mail in the registration form from the current America by Bicycle tour catalog with your tour deposit.

All event registration requires a $250 non-refundable, non-transferable tour deposit.

Prior to submitting your registration, you must read and accept the terms of our Policies & Procedures on this page and the terms of our Waiver, Release and Consent form (available for review via this link and included in your Tour Kit for your signature and return).

Upon receipt, you will receive a confirmation, invoice, and Tour Kit. All Online Registrations are subject to availability. If you register less than 70 prior to the start of the event, the total Tour Fee is due.

Final Payment for any event is due 70 days prior to the tour departure date. Once payment is received in full and confirmed, we will forward the Rider Kit 60 days prior to the event start.

AMERICA BY BICYCLE DOES NOT ACCEPT CREDIT CARDS FOR THE TOTAL DUE. If you are joining us from overseas, we will be happy to provide wire transfer and service charge information.


Cancellation and Refunds

All cancellations must be received in writing. If you must cancel your tour for any reason, please note the following cancellation penalties…

Cancellation Fee (Per Person) Number of Days Before Tour Begins

  • 71 or more days:  $250
  • 51 to 70 days: $700
  • 35 to 50 days: 50% of Tour Fee
  • 20 to 34 days: 80% of Tour Fee
  • 0 to 19 days: 100% of Tour Fee
  • During the Tour: No Refund

No exceptions can be made to this cancellation policy for any reasons, including personal injury or emergency. There is no compensation for no-shows or services missed or cancelled by registrant while on tour.


Travel Insurance

We recommend that all riders purchase trip cancellation insurance as we are unable to make exceptions to our cancellation policy for any reason, including personal emergencies. Travel insurance* can cover the cost of your America by Bicycle tour and other travel expenses in case you cancel for any number of covered reasons. There are restrictions on cancellations related to existing medical conditions, including being affected by the time lapsed from your initial deposit with America by Bicycle. Allianz Global Assistance (see below) requires travelers to purchase trip cancellation insurance within 14 days of making the initial deposit as one condition  to cover existing medical conditions. Other insurance providers may vary.

We recommend, but do not require, working through Allianz Global Assistance. To receive a quote and coverage information for trip insurance, call 800-284-8300 or visit their website http://allianztravelinsurance.com. Please provide the ACCAM Number: F026752 for America by Bicycle.

*Terms, conditions, and exclusions apply. Insurance benefits underwritten by BCS Insurance Company or Jefferson Insurance Company depending on insured’s state of residence. AGA Service Company is the licensed producer and administrator of these plans.

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